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wiki:student:box_tutorial
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wiki:student:box_tutorial [2019/04/02 10:39] cwday |
wiki:student:box_tutorial [2021/06/02 10:01] (current) ladyp |
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| <title>Box.com Tutorial</title> | <title>Box.com Tutorial</title> | ||
| - | //Box.com is a cloud-storage solution that BYU has contracted with to provide general, unlimited file storage for BYU faculty, staff, and students.// | + | //Box is a cloud-storage solution to provide storage for BYU faculty, staff, and students.// |
| ===== Any cool features? ===== | ===== Any cool features? ===== | ||
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| ===== Are there any restrictions? ===== | ===== Are there any restrictions? ===== | ||
| - | Not many. The unlimited storage can be used for BYU business or personal data. It is FERPA compliant. It is NOT HIPAA or ITAR compliant. HIPAA compliance is an add-on that BYU may purchase later, depending on demand. It does not look like ITAR is an option that will happen anytime soon. | + | BOX can only be used to storage academic-related files. It is FERPA compliant. It is NOT HIPAA or ITAR compliant. HIPAA compliance is an add-on that BYU may purchase later, depending on demand. It does not look like ITAR is an option that will happen anytime soon. |
| - | + | ||
| - | While the storage is unlimited, there is an upload limit on individual files, currently 15 GB. Box is working to increase that limit in the future. | + | |
| Please note, this is a cloud-storage solution, like Dropbox. It is NOT a cloud-backup solution, like CrashPlan. Box keeps a version history of your files and temporarily holds on to deleted files, but it is not considered an archive service. Please continue to use CrashPlan, Time Machine, etc. for your backups. | Please note, this is a cloud-storage solution, like Dropbox. It is NOT a cloud-backup solution, like CrashPlan. Box keeps a version history of your files and temporarily holds on to deleted files, but it is not considered an archive service. Please continue to use CrashPlan, Time Machine, etc. for your backups. | ||
| ===== Collaboration and Permissions ===== | ===== Collaboration and Permissions ===== | ||
| - | Files and folders can be shared between Box users. It is not necessary for all users to have unlimited accounts. For example, you could use Box to collaborate with someone outside the University. If they do not already have a Box account, they can sign up for a free one (which has a 10 GB quota). As long as you create and share the files/folders, this will not count against their quota (i.e. they will have access to unlimited storage within these shared folders) | + | Files and folders can be shared between Box users. For example, you could use Box to collaborate with someone outside the University. If they do not already have a Box account, they can sign up for a free one (which has a 10 GB quota). As long as you create and share the files/folders, this will not count against their quota. |
| There are seven levels of permissions that can be granted to collaborators, from upload-only all the way to co-owner. (See chart below) | There are seven levels of permissions that can be granted to collaborators, from upload-only all the way to co-owner. (See chart below) | ||
| - | {{.:collaborator_permissions.png}} | + | {{.:collaborator_permissions.png}}\\ |
| It is important to note that when you share a folder, you set permissions on the shared folder, and any sub-items inherit their permission from the parent. Inheritance cannot be broken. For example, if you share a folder with a group, but want to limit the permissions of a sub-folder to a smaller sub-section of that group, you will not be able to do this. Instead, move the folder to the top level directory and share it separately. | It is important to note that when you share a folder, you set permissions on the shared folder, and any sub-items inherit their permission from the parent. Inheritance cannot be broken. For example, if you share a folder with a group, but want to limit the permissions of a sub-folder to a smaller sub-section of that group, you will not be able to do this. Instead, move the folder to the top level directory and share it separately. | ||
| ===== How do I access it? ===== | ===== How do I access it? ===== | ||
| - | Access it online through [[http://box.byu.edu.]] Your username will be formatted as <NetID>@byu.edu (e.g. mchamber@byu.edu) and the password with be your normal BYU NetID password. You will be required to use DUO to access your Box account. | + | Access it online through [[http://box.byu.edu/]] Your username will be formatted as <NetID>@byu.edu (e.g. mchamber@byu.edu) and the password with be your normal BYU NetID password. You will be required to use DUO to access your Box account. |
| Apps exist for iOS, Android, Windows Phone, and Blackberry. When logging on through those apps, be sure to select the “SSO” logon option, which will request only a username. Enter your username using the format shown above and it will redirect you to a BYU login page for your password. | Apps exist for iOS, Android, Windows Phone, and Blackberry. When logging on through those apps, be sure to select the “SSO” logon option, which will request only a username. Enter your username using the format shown above and it will redirect you to a BYU login page for your password. | ||
wiki/student/box_tutorial.1554223167.txt.gz · Last modified: 2019/04/02 10:39 by cwday